Important timings & Exhibitor Information
1st June 2022
Company Profile Information deadline
If you have yet to supply a company logo (.eps file) and 250-word profile text, please send this to firstname.lastname@example.org no later than Wednesday 1st June 2022.
28th June 2022
Delegate Places deadline
Please inform us of all your attendees by supplying the following information to email@example.com no later than Tuesday 28th June 2022.
(if names are not provided by this time, they may be denied entry.)
Telephone number and email
(This is essential for confirmation emails)
*Will be used on delegate badges.
The address for the delivery of postal items to the venue is:
FAO: Georgina Wilson
Cycle City Active City
5-6 July 2022
Sheffield City Hall
Please ensure you put your company name on each item, this will make it easier to identify.
Please ensure any advance deliveries are not made before 4th July 2022. Also ensure that the exhibition name is clearly stated along with the date of the exhibition.
Please be aware that the venue will not take responsibility if any consignments are misplaced.
Exhibitor Set Up
The exhibition is taking place in the Ballroom.
Tuesday 5th July: 09:00 - 12:00
• The Goods Lift maximum weight is two metric tonnes
• The dimensions for the Goods Lift are 2.19m (H) x 1.4m (W) x 2.6 (L)
• The doors into the Ballroom are 2.19m (H) x 1.4m (W)
• The height of the Ballroom is 5.7m.
• Exhibitors are not permitted to fix any marketing material to the walls or floor of the venue. Should any damage be caused to the area of an exhibitor this will be charged to their company.
Getting to the Venue
Details can be found by visiting
The loading area is next to the Stage Door on Holly Street. You can park for a short time on Holly Street to unload and load – Postcode: S1 2GT. It is a flat load-in to the service lift that can take materials straight down to the Ballroom level.
A limited number of parking permits can be issued by Stage Door for the duration of the load-in if made available by the event organisers but these must returned once loading is complete and alternative parking is then required. Please see parking map of where our allocated spaces are for permits. Please note, we may have other events in our other halls so permits may be limited.
Sheffield City Trust and Sheffield City Hall will claim no liability for any missing items. They should be clearly marked who they are for, what organisation, and location of the exhibitor stands. The same information, excluding stand location, is required if materials are to be collected afterwards by courier.
Please note there is NO onsite parking at Sheffield City Hall.
Parking in Sheffield City Centre, like any major city centre, is limited, therefore we strongly advise you to make your way to the city via public transport.
Sheffield City Hall recommend Parking in Q Park, the nearest car park, on Rockingham Street / Portobello Street, S1 4NL.
There are also other car parks nearby such as NCPs or on street parking, however these may be more expensive.
The most up-to-date exhibition floor plan can be found here: Exhibition Floorplan
The exhibition format is open plan, table top style. Please note that shell schemes are not supplied for this event.
Power will be supplied to each stand, please bring any additonal extension leads with you.
Audio & Visual
Screens can be hired from Sonia at SVS Multimedia firstname.lastname@example.org
Please ensure a forwarding copy is sent to email@example.com
All items must be collected between 08:00 - 10:00 on Thursday 7th July.
Events Logistics Coordinator
+44 (0) 207 091 7865
+44 (0) 207 091 7861