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Exhibitor Information

Why exhibit

Important timings & Exhibitor Information

1st June 2022

Company Profile Information deadline

If you have yet to supply a company logo (.eps file) and 250-word profile text, please send this to no later than Wednesday 1st June 2022.

28th June 2022
Delegate Places deadline

Please inform us of all your attendees by supplying the following information to no later than Tuesday 28th June 2022.

(if names are not provided by this time, they may be denied entry.)

  • Full name*

  • Job title*

  • Company*

  • Telephone number and email
    (This is essential for confirmation emails) 

  • Dietary requirements

*Will be used on delegate badges.

The address for the delivery of postal items to the venue is:


FAO: Georgina Wilson              

Cycle City Active City

5-6 July 2022

Sheffield City Hall

Barker's Pool


S1 2GT

Please ensure you put your company name on each item, this will make it easier to identify.


Please ensure any advance deliveries are not made before 4th July 2022. Also ensure that the exhibition name is clearly stated along with the date of the exhibition.


Please be aware that the venue will not take responsibility if any consignments are misplaced.

Exhibitor Set Up

The exhibition is taking place in the Ballroom.

Tuesday 5th July: 09:00 - 12:00

• The Goods Lift maximum weight is two metric tonnes

• The dimensions for the Goods Lift are 2.19m (H) x 1.4m (W) x 2.6 (L)

• The doors into the Ballroom are 2.19m (H) x 1.4m (W)

• The height of the Ballroom is 5.7m.

• Exhibitors are not permitted to fix any marketing material to the walls or floor of the venue. Should any damage be caused to the area of an exhibitor this will be charged to their company.

Getting to the Venue

Details can be found by visiting

Loading Bay


The loading area is next to the Stage Door on Holly Street. You can park for a short time on Holly Street to unload and load – Postcode: S1 2GT. It is a flat load-in to the service lift that can take materials straight down to the Ballroom level.

A limited number of parking permits can be issued by Stage Door for the duration of the load-in if made available by the event organisers but these must returned once loading is complete and alternative parking is then required. Please see parking map of where our allocated spaces are for permits. Please note, we may have other events in our other halls so permits may be limited.

Sheffield City Trust and Sheffield City Hall will claim no liability for any missing items. They should be clearly marked who they are for, what organisation, and location of the exhibitor stands. The same information, excluding stand location, is required if materials are to be collected afterwards by courier.



Please note there is NO onsite parking at Sheffield City Hall.


Parking in Sheffield City Centre, like any major city centre, is limited, therefore we strongly advise you to make your way to the city via public transport.

Sheffield City Hall recommend Parking in Q Park, the nearest car park, on Rockingham Street / Portobello Street, S1 4NL.

There are also other car parks nearby such as NCPs or on street parking, however these may be more expensive.

Exhibitor Information


The most up-to-date exhibition floor plan can be found here: Exhibition Floorplan


The exhibition format is open plan, table top style. Please note that shell schemes are not supplied for this event.

Power will be supplied to each stand, please bring any additonal extension leads with you.


Audio & Visual 


Screens can be hired from Sonia at SVS Multimedia


Please ensure a forwarding copy is sent to 

Post Event

All items must be collected between 08:00 - 10:00 on Thursday 7th July.



Mark Luker

Events Logistics Coordinator 

Landor LINKS

+44 (0) 207 091 7865

Daniel Simpson

Commercial Direcror

Landor LINKS

+44 (0) 207 091 7861


Sponsored by:

Department for Transport
Systra Logo

Micromobility Sponsor:


Cities in Transition

5-6 July 2022   Sheffield City Hall

Organised by:


Hosted by:

South Yorkshire Combined Mayoral Authority
Sheffield City Council Logo
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